Job Description

Position Details Position Information Recruitment/Posting Title ACCOUNTING ASSISTANT I Job Category URA-AFT Administrative Department Eagleton Institute of Politics Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey is seeking a Accounting Assistant I for the Eagleton Institute of Politics. The Miller Center on Policing and Community Resilience engages in education and public service focused on protecting vulnerable populations to enhance their safety and standing in society by improving their relationships with law enforcement, with other government agencies, and with other vulnerable communities. The Eagleton affiliated Center identifies and disseminates best practices, offers training workshops, consults on security and civil liberties, and undertakes research. The Center's policing initiatives integrate research and evidence-based best practices into police operations, violence reduction, problem-solving, community policing, education, training, and the development of criminal justice policy and practice. These efforts and findings directly help public safety professionals/agencies and community organizations more effectively protect and serve their communities. Among the key duties of the position are the following:

• Provides planning, facilitating, and preparation of key fiscal and business administrative functions. Makes recommendations on improving the financial and business processes to improve operations and efficiencies.
• Manages complex fiscal and budget analysis, development, and tracking of all department accounts and internal, external, private, and government grants and other financial matters.
• Initiates the department's procurement process, assists in researching and obtaining quotes, prepares purchase orders and manages blankets for projects and grants.
• Prepares, reviews, and reconciles with accuracy all purchase orders, IPOs, cash transmittals, journal entries, payroll, commitments, and other financial transactions and documents. Analyzes data, prepares financial documents and reports, resolves a diverse range of problems for internal and external purposes conforming to generally accepted accounting principles and practices.
• Prepares and reconciles payroll/PeopleSoft transactions (hourly pay, other pay, charging instructions, SWRJs) and functions as the preparer for the Recruitment, Onboarding, and Classification System (ROCS) and the Human Capital Management (HCM) system.
• Reviews and processes all reimbursements for funding availability and appropriate programmatic support of the department's strategic mission and objectives.
• Assists Center leadership in developing and submitting the annual budget, including monthly and forecasting reports, as required. Attend meetings and subcommittee events for projects and grants.
• Provides administrative support to Center leadership, maintaining the office calendar, scheduling and overseeing preparations for meetings, trainings, and events, external unit communications able to work autonomously to handle confidential matters and diffuse any issues prior to addressing Center leadership. Assist with virtual communications, mailings, and website operations.
• Maintains department files, records, and reports as required by the university, state, federal, and other sponsored programs policies and regulations.
• Works independently with broadly defined work objectives and limited review of overall results.
• On occasion, all members are asked to participate in Institute-wide and/or cross-team projects.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 55416.000 Annual Mid Range Salary 68958.000 Annual Maximum Salary 82500.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Requires a bachelor's degree preferably in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience.
• Also requires two years of relevant experience that demonstrates knowledge and understanding of general accepted accounting principles and practices.

Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications

• Experience with Rutgers University system applications such as RAPSS, Cornerstone, SciQuest, and Oracle Financial Management.

Equipment Utilized

• Computer literacy, including Microsoft Office Suite, especially Excel.
• Able to use various pieces of software that provide financial reporting capabilities.
• Should have intermediate knowledge of video conferencing services to include Zoom, Microsoft suite such as Word, Excel, Teams, and One Drive.

Physical Demands and Work Environment

• Fast-paced, service-focused environment.

Special Conditions Posting Details Posting Number 24ST0115 Posting Open Date 01/26/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Douglass (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

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