Administrative Assistant/Office Manager at Private Equity Firm Job at C-Suite Assistants, San Francisco, CA

ZGZRbFcxck9pNHEwNUNIRUdnekI0K0NhZVE9PQ==
  • C-Suite Assistants
  • San Francisco, CA

Job Description

A successful private equity firm with offices in DC, Miami and San Francisco is looking for an Administrative Assistant/Office Manager for the office in San Francisco located one block from the Embarcadero train station. The office has 8 employees and a positive, supportive culture. The former EA/OM was there for 3.5 years and is leaving to go to law school. This is a good opportunity for a jr. assistant to work at an investment firm.

About the Job:

¨ Provide administrative support to the Investment Team and firm leadership, including partners and key operational teams (Finance, Business Development, IT)

¨ Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events , annual meetings, firm-wide offsites, and monthly team-building initiatives

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Coordinate domestic travel arrangements including flights, cars, hotels, and other reservations

¨ Oversee calendar management for senior leadership, scheduling internal and external meetings with efficiency

¨ Assist with employee onboarding and offboarding, ensuring a seamless transition for new hires and departing team members

¨ Process expense reports

¨ Serve as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintained

¨ Oversee office supplies, kitchen inventory, and equipment, placing orders as necessary

¨ Maintain a n organized, and welcoming office environment, ensuring a high standard of hospitality for executive visitors and team members

¨ Proactively identify opportunities to streamline office processes and enhance team efficiency

¨ Execute errands and special projects to support office operations

About You:

¨ Minimum of 2 years of experience in a related support position

¨ BA/BS from a college or university

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Knowledge of Concur

¨ Experience working with a CRM system a plus

¨ Polished, professional demeanor

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

  • Salary, Bonus, Benefits (medical, dental, vision-basic individual plan paid 100 by the firm), 401K, Life Insurance, Paid Vacation, 401k, Commuter benefits, Phone stipend, Free lunch one day a week

Hours: 8-5

Job Tags

1 day per week,

Similar Jobs

Southeast Missouri State University

Assistant Professor-Agriculture-Horticulture Job at Southeast Missouri State University

 ...Assistant Professor-Agriculture-Horticulture Southeast Missouri State University Salary: Depends on Qualifications Job Type: Full-Time Job Number: 202400382 Location: Cape Girardeau, MO Department: Agriculture Closing: Position Summary... 

Wisconsin Home Improvement Co. Inc.

Insulation Installer - Weatherization Technical Job at Wisconsin Home Improvement Co. Inc.

 ...INSULATION INSTALLER WEATHERIZATION TECHNICIAN (RESIDENTIAL) Are you looking for a work life balance, career advancement opportunities, compensation and benefits, organizational stability and an employer with ethics and values? Then join our work family! This is... 

GetSelected.com

Education Specialist-Special Education Job at GetSelected.com

 ...Job Title: Education Specialist (Grades 3-5) - Special Education Location: Sacramento CA Schedule: Monday through Friday, 7:30 AM 4:00 PM Pay: $52.00 and up (Based on Experience) Number of Positions: 1 Position Summary: The School is seeking a dedicated... 

Compass Health Network

Nurse LPN/RN Outpatient Clinic Job at Compass Health Network

 ...in our service areas and need you to make this happen! Would you like to be part of remarkable Compass Health Nursing team with great benefits? An Outpatient Nursing position will interest you, if running a Medication Clinic and acting as a case manager appeals to you!... 

LMT - Hartville

1st Shift Asst Shift Supervisor Job at LMT - Hartville

 ...inventory or into QC hold for further evaluation. Make sure that all production is scanned and taken to the warehouse by the end of your shift. Comply with all processing procedures as instructed by the Production Manager. Processes to minimize scrap and maximize...