Event Coordinator Job at Encore Solutions, New York, NY

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  • Encore Solutions
  • New York, NY

Job Description

We are looking for a highly organized and enthusiastic Event Coordinator to join our team and help bring our visions to life.

Key Responsibilities:

  • Plan, coordinate, and execute events from start to finish, including logistics, timelines, and budgets.
  • Collaborate with clients, vendors, and internal teams to ensure event goals and expectations are met.
  • Manage event logistics such as venue selection, catering, transportation, and accommodations.
  • Source and negotiate with vendors and suppliers to ensure cost-effective and high-quality services.
  • Oversee event setup, execution, and teardown, ensuring everything runs smoothly and according to plan.
  • Create and manage event schedules, timelines, and checklists to ensure deadlines are met.
  • Handle on-site event coordination, including overseeing staff, troubleshooting issues, and ensuring guest satisfaction.
  • Manage attendee registration, invitations, and communication before, during, and after the event.
  • Monitor and manage event budgets, ensuring costs stay within the allocated amount.
  • Collect feedback from clients and attendees to evaluate event success and identify opportunities for improvement.

Qualifications:

  • Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.
  • Strong organizational and time management skills with an eye for detail.
  • Ability to multitask and stay calm under pressure, especially during high-stress events.
  • Excellent communication and interpersonal skills, with the ability to work with clients, vendors, and internal teams.
  • Creative problem-solving skills and a proactive approach to managing challenges.
  • Experience managing event budgets and understanding financial aspects of event planning.
  • Ability to travel to event locations as needed and work evenings or weekends depending on event schedules.

Why Join Us?

  • Be part of a dynamic and creative team that thrives on delivering exceptional experiences.
  • Competitive salary and benefits package.
  • Opportunities for professional development and career growth.
  • A collaborative and inclusive work environment.
  • Work on a variety of exciting events and projects, from small gatherings to large-scale conferences.

Job Tags

Full time, Weekend work, Afternoon shift,

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