Position Overview
BioSTL is seeking a dynamic and organized Event Coordinator/Administrative Assistant to join our team. This on-site position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously with a proactive mindset.
Key Responsibilities
Event Planning: Develop detailed plans for events, including timelines, schedules, and budgets. Collaborate with various teams to determine event goals and objectives.
Logistics: Oversee event logistics, including transportation, accommodation, and equipment setup. Manage vendors and ensure all logistical aspects are well-coordinated and executed.
On-Site Management: Manage on-site event operations, including setup, registration, and troubleshooting. Ensure events run smoothly and address any issues that arise.
Communication: Maintain regular communication with attendees throughout the event planning process. Provide updates, gather feedback, and ensure client satisfaction.
Marketing and Promotion: Partner with internal communications team for marketing and promotional strategies to maximize event attendance and engagement.
Reception Duties: Manage the 3rd floor reception area visitors, overseeing office and breakroom supplies ensuring they are adequately stocked, and assist with incoming/outgoing mail. Provide overflow support and back-up for administrative staff as necessary.
Conference Room Set-Up and Support: Prepare and maintain conference rooms for meetings and events.
Engagement: Comfortable engaging with all levels of the organization including C-Suite level executives and investors.
Project Support: Support ad-hoc projects and initiatives as assigned by executives.
Qualifications
Associate’s degree or equivalent experience in a relevant field.
Experience in event coordination and administrative support preferred.
Attention to detail, extroverted personality, and proactive self-starter attitude.
Excellent verbal and written communication skills.
Culture advocates with a curiosity and desire to learn.
Proactive problem-solving skills and the ability to anticipate executive needs.
Experience working in a corporate or fast-paced executive environment is preferred.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Working Conditions
Full-time position (40 hours/week), Monday through Friday – eligible for overtime.
General daytime hours with occasional evening hours for events.
Join BioGenerator STL and be part of a vibrant team dedicated to fostering innovation and growth. If you are passionate about event coordination and administrative excellence, we encourage you to apply.
What We Offer
Competitive salary and benefits package.
Opportunities for professional growth and development.
A dynamic and collaborative work environment.
The chance to work on impactful projects that drive business success.
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