Job Description

The University of St. Thomas invites qualified candidates to apply for an Events Registration Coordinator (Engagement Coordinator III, Event Registration Management) position within the University Advancement department.

The day to day operations of this role will office out of Minneapolis, but will also travel between the Minneapolis and St. Paul campuses for events. 

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees and dependents upon eligibility
• Up to 50% tuition remission for spouses upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

Salary Range: $20.45 to $27.70

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

Reporting to the Senior Events Officer, the Engagement Coordinator assists with the completion of a comprehensive slate of University Advancement (UA) programming, events and experiences to build constituent affinity, increase alumni engagement and advance university fundraising. This position is responsible for managing registration systems from beginning to end, including data collection, analysis and reporting, and on-site event logistics support.

The Coordinator interacts with donors, alumni, students, faculty, staff, volunteers and guests of the university. They represent the University Advancement team with all constituents and demonstrate a high degree of customer service, diplomacy, consistency and integrity.

ESSENTIAL FUNCTIONS

• Registration and Data Management
  • Responsible for preparing, capturing and reporting on all facets of the event registration process using current systems and databases
  • This includes setting up, opening and closing, and maintaining the registration system
  • Develops, interprets and distributes event registration and interest form reports; makes recommendations to increase engagement from key audiences
  • Delivers efficient registration processes both online and on site; manages guest walk-ins, no-shows, substitutions, payments and table assignments
  • Responsible for processing payments and issuing refunds, as well as managing waitlists and coordinating on-site check-ins
  • Supports post-event evaluation and audits; tracks codes, plans, designs, summarizes and analyzes engagement and survey data; retains historical records
  • Trains university employees on registration processes, as needed
  • Documents and maintains registration processes and procedures

• Program Coordination
  • Assists with planning, logistics, staffing and on-site execution of UA events and programming, contributing to an exceptional guest experience
  • Manages and staffs registration tables and events, including creation of name badges
  • Serves as liaison for internal and external constituents; consults with guests, project teams and university partners; troubleshoots questions and issues related to programs and registration
  • Assists with recruiting and directing event volunteers

• Administrative and Operations
  • Manages department outreach and touches for special events and milestones, such as speaker gifts
  • Other duties as assigned, including ordering and managing event department supplies

• Ability to work some nights and weekends

Minimum Qualifications

• High school education
• Four years of experience in program or administrative coordination
• Experience with event planning and data management, including data entry, analysis and reporting
• Excellent communication skills and exceptional attention to detail
• Demonstrated ability to build relationships, manage multiple projects simultaneously and meet deadlines
• Ability to work some nights and weekends

An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.

HOW TO APPLY

All interested candidates must apply online at . Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at .

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