Job Description
Position Summary - The Human Resources Assistant acts as a team player, supports and understands all HR functions and assists as needed in accordance with Lake Charles Memorial Hospital policies and mission. The HR Assistant provides administrative and technical human resources assistance to the department.
Supervision: Reports directly to Employee Relations/Talent Acquisition Director
Responsibilities/Duties - Assists and greets all visitors to the Human Resources Department in a positive and professional manner.
- Directs visitors to the appropriate areas within the company.
- Provides excellent customer service to all visitors.
- Coordinates visitor/employee badge access and maintains database of all badges.
- Maintains licensure binders.
- Answers and screens incoming telephone calls, determines purpose of callers, and forwards to the appropriate Human Resources team member.
- Ensure that direct deposit information is entered into HR system accurately and in a timely manner.
- Assists all areas of Human Resources with data entry as required.
- Processes invoices and check requests.
- Maintains employee personnel files in line with company policies and government regulations and ensures documents are filed promptly and accurately.
- Retains records in line with company record retention requirements.
- Provide backup support for other HR Staff.
- Assists other staff with document storage, filing, and other special projects.
- Sorts and distributes mail daily.
- Assists the Benefits Department with data entry regarding Wellness status, Second Injury Fund Reviews, First Reports of Injury for Workers’ Comp, Term/Status Change Reports, Invoicing/Check Requests,
- Other duties as required.
The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description. Education And Work Experience - High school graduate, Bachelor's degree preferred.
- One to three years of prior HR experience required
- Adaptable/flexible and self-directed with the ability to manage time and other resources wisely.
- Must have the ability to work efficiently with other organizational team members.
- Excellent computer skills, must be proficient with Word, Excel, Outlook, and Internet Savvy.
- Ability to maintain confidentiality.
Physical Demands/Work Environment - Remaining in a stationary position, often sitting for prolonged periods.
- Repeating motions that may include the wrists, hands and/or fingers.
- Adjusting or moving objects up to 20 pounds in all directions.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work is primarily sedentary in an office setting located off-site. Office hours are Monday through Friday during the day. May be required to work off shifts as needed, on weekends, or on holidays based on projects.
Job Tags
Holiday work, Work experience placement, Flexible hours, Shift work, Weekend work, Monday to Friday,