Job Description
Are you ready for a career challenge that focuses more on personal growth than just a job posting? If you're passionate about assisting others and thrive in a high-achieving environment, Rossen Law Firm is calling your name. Based in Fort Lauderdale, Florida, we stand by good people during tough times to pave the way for a better future. We are in search of a driven and meticulous Legal Assistant to support our dynamic team, contributing to daily operations and case preparations for a seamless workflow. Joining us means being part of a vibrant team of dedicated, witty, and skilled individuals who are committed to treating our clients with utmost respect, empathy, and care. Ready to embrace the challenge?
Responsibilities:
- Interacts with clients and other parties and builds relationships with them by phone, email, and in person.
- Act as backup intake for potential new clients who call, text, or fill out a web form in order to schedule them for a Strategy Session while promoting the firm.
- Travel between the Fort Lauderdale and Boca Raton offices.
- Maintain and update case management system, relationship management systems, document management systems, and other mission-critical systems.
- Maintain calendars: schedule appointments, post tasks, and deadlines, and ensure the Firm and team’s calendars are accurately maintained and organized in a logical and efficient manner.
- Retrieves and delivers emails and voicemails and ensures that copies of messages are documented in the Firm’s files (paper, electronic, or both).
- Interacts with the courts and administrative agencies regarding hearings, motions, and other appearances, becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues. Is also responsible for monitoring Court Zoom if the attorney is not present.
- Prepares and ensures the execution of engagement agreements, receipt of signed agreements, Waivers of Prosecution, and sections of Seals and Expungement cases.
- Prepares and sends legal correspondence as directed by attorneys; puts documents typed initially by attorneys into final form, ready to be delivered to courts, clients, co-counsel, and opposing counsel, including legal motions: Motion Modify Pre-Trial Release, Motons for Early Termination of Probation.
- Ensures that the attorney has all of the relevant materials ready when the attorney has meetings or court appearances, including trial prep and trial binders, mitigation, legal research, and case law.
- Enters time, billing data, and costs.
- Sets up and manages new client and Firm files (including unique post-strategy session tasks); closes files after the case is closed.
- Make copies, scan documents, mail subpoenas/discovery to clients in custody, and provide in-house notary services.
- The Legal Assistant carefully ensures tasks are completed by the due date, legal documents are accurate, and client communications are handled promptly.
Qualifications:
This person must have excellent time management skills in addition to the following:
- 1+ years of proven experience in legal support is required.
- Experience in criminal law is preferred but not required.
- Excellent computer skills and experience in Microsoft and Google applications and Salesforce.
- Reliable transportation to travel between our Fort Lauderdale and Boca Raton offices.
- Strong customer service skills with a genuine desire to help people in need. You must love criminal defense.
- A strong-minded person who can handle coaching in a fast-paced environment.
- Ability to handle sensitive situations in a professional, confidential, and courteous manner.
- A curiosity to learn things quickly and always strive to be better.
- Spanish speaking is preferred.
- Strong understanding of legal terminology, procedures, and documentation.
- Excellent organizational skills and the ability to manage multiple priorities effectively.
- Detail-oriented with a commitment to accuracy and quality.
- Ability to work independently and as part of a team in a fast-paced environment.
About Company:
With offices in Fort Lauderdale, Boca Raton, and throughout South Florida, Rossen Law Firm is a high-end criminal/DUI defense firm. With a team of litigating attorneys, Rossen’s 1,000+ 5-star reviews tell the stories of a criminal defense law firm that truly puts its clients first.
We’re not your typical law firm. We pride ourselves on our fresh approach to criminal defense and client advocacy. Our team is fast-paced, collaborative, and unapologetically driven to make a difference. Here, your voice matters, your growth is supported, and your career will evolve in exciting and unexpected ways.
So, if you’re ready to close deals, connect with people, and redefine what success looks like, we want to hear from you. Join us in transforming lives, one strategy session at a time.
Rossen Law Firm is an equal-opportunity employer.
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