Job Description
Office Assistant/Sponsored Programs Administration (UEC) California State University, San Bernardino
Job no: 545974
Work type: Auxiliary Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Excluded,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Time Basis|Part Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)
The Office Assistant will provide clerical support to the Sponsored Programs Administration department. The Office Assistant may perform reception duties, including answering phones, filing, scanning and maintaining office documents and other clerical duties as assigned.
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.
Position Summary Temporary, Part Time, Non-Benefited position.
Salary: $18.00 per hour.
Location: CSUSB Campus.
Work Schedule 19 hours per week. Schedule to be determined. Some nights and weekends may be required.
First Review Deadline This position will remain open until filled.
Typical Activities Under minimal supervision of the Interim Director of Sponsored Programs Administration, the Office Assistant will work independently to:
- Data entry and updating office records as requested by Director and staff.
- Receive and distribute mail to appropriate staff.
- Provide customer service via the phone, email and in person.
- Support staff with special projects.
- Assist staff in organizing department events and meetings.
- Track and maintain office supplies to ensure the inventory is well stocked.
- Provide general clerical support including filing and scanning of department documents.
- Assist in creating and maintaining various documents and spreadsheets.
- Other duties as assigned.
Minimum Qualifications - Education: High school diploma or its equivalent.
- Experience: One year working in an administrative support role in a university setting.
- Other:
- Knowledge of Microsoft Word, Excel, PowerPoint, Zoom, Outlook and Teams.
- General knowledge of office methods, procedures and practices, and a working knowledge of correct English, grammar, spelling, and punctuation
- Strong Communication and customer service skills.
- Some on campus travel required.
Preferred Qualifications - A Bachelor's degree.
- Knowledge and experience with university operations, auxiliary units, and academic units.
EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.
To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.
As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
EEO AA Policy Statement
Employment of Individuals with Disabilities and Protected Veterans
Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.
Applications close: To apply, please visit:
Job Tags
Hourly pay, Full time, Temporary work, Part time, Interim role, Local area, Night shift, Weekend work, Monday to Friday,