Job Description

At Vitamin Well Group, we provide healthier and better tasting drinks, snacks, and protein products. Vitamin Well made its debut in the US market in 2019, initially introducing NOCCO, followed by the launch of Barebells in 2020. Since then, the company has witnessed remarkable growth, with its products now widely available across the country in various gyms, gas stations, and grocery stores. Our team is characterized by its high level of engagement, agility, and a shared passion for ensuring our brands become a staple in households across the US.

The US market has rapidly emerged as having one of the most significant global opportunities. In response to this success, we have developed and launched products specifically designed to meet the unique preferences and needs of the US consumer.

Vitamin Well USA is experiencing strong growth with NOCCO performance drinks & Barebells protein bars. Our success is the result of a strong belief in ourselves and our products. We are a fast-paced and daring company, with a strong overarching strategy. 

Our journey has only just begun & we need more curious, collaborative, action-oriented and passionate people who thrive in a fast-paced environment.

ROLE SUMMARY 

The Vitamin Well USA  Office Manager will be responsible for overseeing the daily operations for our office across a variety of needs. We are looking for this role to be the first point of contact our team and office visitors to ensure a helpful, proactive, and positive environment.

CORE RESPONSIBILITIES INCLUDE:

Office Management:

• Open the office at 8 am every day, to ensure office and reception areas are neat and prepped prior to the start of the day.
• Act as the office’s “front of house”, greeting visitors, accepting packages and communicating guest arrivals to team members. As the first point of contact for people coming to the office, the office manager is expected to be welcoming, positive, helpful and engaged
• Manage ordering office supplies and kitchen items, ensuring inventory and products are properly stocked
• Liaise with facility management vendors, including cleaning, catering and security services
• Oversee distribution of office/ gate keys: distribute to new team members and collect from exiting employees.
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Identify opportunities for process and office management improvements, and design and implement new systems

Event Planning & Travel Support:

• Support with planning and execution of events as needed including, but not limited to: restaurant bookings, global visits, plan team events, holiday parties, etc.
• Support CEO with travel and other coordination needs (booking meetings, lunches, etc.)

Team Meeting and Communications Management:

• Manage calendar invite of weekly team calls
• Organize meeting/ conference rooms as needed (stock with water, snacks, order breakfast and lunches when requested, etc),
• Add new hires to all-company Microsoft Teams channels
• Manage public screens (example content on screens in reception), manage messaging on Vestaboard

EXPERIENCE AND SKILLS DESIRED:

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
• Organization and the ability to multitask to complete a wide variety of tasks
• Flexibility to help them adjust to new tasks should company or office needs change
• Strong interpersonal skills to interact positively with all employees, guests and vendors
• Leadership ability to manage challenges and oversee projects independently
• Must be proficient with Microsoft Office Suite
• Attention to detail to ensure tasks are completed thoroughly and correctly

TRAVEL: light travel may be needed for company events, supply runs, etc. (Approx. 5%)

Interested in the role? We will review applications on an ongoing basis, so we encourage you to submit yours as soon as possible, as the position may be filled quickly.

As every process is unique and so are you, we will ask you to submit a Resume and not only apply with your LinkedIn profile. 

Vitamin Well USA is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Life At Vitamin Well Group 

Our growing family is made up of over 470 employees, representing a variety of cultures, experiences and diverse backgrounds. This diversity is a great asset as we continue our expansion and evolve our portfolio. At the same time, Vitamin Well is still very much a Swedish company, promoting Swedish values when it comes to both business and people. We treat each other in a fair and equal way, and we respect one another based on our qualities. As we expand Vitamin Well Group’s business, we are also committed to minimizing our environmental impact and continuously strive to lower emissions from for example production, logistics, and packaging.

Working at Vitamin Well, we provide a dynamic environment defined by ambition, dedication, and an entrepreneurial spirit. In our action-oriented culture, the ability to make swift decisions is paramount in bringing ideas to fruition. We are committed to fostering an atmosphere where every individual's unique strengths contribute to our collective success. As a health and exercise-oriented company, we inspire an active lifestyle by partnering with top-performing athletes, but we also promote and support exercise among our employees.

As part of the recruitment process, we may ask you to conduct a personality test as well as a test that measures logical ability. The purpose of the tests is to evaluate candidates as objective as possible and identify the best possible match for the role. The tests are based on solid research and are taken through our partner Alva Lab.

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