Job Description

Position Overview

A high-volume administrative team is seeking a reliable and detail-oriented Scanning Clerk (Grade 3) to support document processing and distribution efforts. This role is critical in managing incoming documentation—both physical and digital—to ensure accurate and timely routing to appropriate departments. Ideal candidates will be organized, self-directed, and comfortable working independently in a structured, fast-paced environment.

Key Responsibilities

• Handle and process high volumes of incoming mail (up to 1,200 pieces per week)

• Sort and organize physical and electronic documents from various sources

• Scan, upload, and distribute documents to appropriate departments (e.g., retirement, fund operations)

• Work closely with mailroom staff to ensure accurate document flow

• Maintain proper categorization and storage of documents in compliance with internal procedures

Qualifications

• High School Diploma required

• Bachelor’s degree not required

Desired Skills and Experience

• Strong attention to detail and accuracy when handling various document types

• Solid data entry skills and experience with digital file systems

• Ability to work independently and manage time efficiently

• Critical thinking and problem-solving skills to assess document content and routing needs

Technical Proficiency

• Proficient in Microsoft Outlook and Adobe

• Comfortable managing and manipulating digital files (e.g., scanning, saving, uploading PDFs)

• Willingness to learn internal systems and adapt to new technologies

Additional Information

• Work Environment: 100% onsite

• Schedule: standard hours Monday–Friday, 8:00 AM – 4:30 PM

• Interview Process: One in-person round

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