Job Description

Overview

Under minimal supervision, the Senior Clinical Research Accounting Specialist is responsible for billing reconciliation and accounts payable and assists with accounts receivable and reconciliation of financial transactions generated from Dana-Farber Cancer Institute Clinical Research activity.  Handles complex issues and problems and refers only the most complex issues to the Clinical Research Accounting Manager. Provides leadership, coaching, and/or training and mentoring to junior staff.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

• Reviews and ensures adherence to financial terms and conditions of Clinical Research contracts and budgets, research site contracts and budgets, and vendor contracts and budgets.
• Maintains accurate and organized accounts receivable, accounts payable, and financial reconciliation files.
• Actively manages and tracks study financial activity across multiple complex disease centers and sites of service in the Clinical Trials Management System (CTMS) and works closely with study teams to ensure financial activity is up to date.
• Conducts timely on-going financial reconciliation of study bills and accounts payable through study closure.
• Reviews and verifies bills from vendors and research sites (internal and external) to ensure accuracy prior to timely payment.
• Liaise with Clinical Research staff, Patient Financial Services, and third parties to troubleshoot billing issues and discrepancies.
• Reconciles subject stipends, reimbursements, and vendor payments.
• Prepares accounts payable reports including payment of hospital bills, professional bills, internal and external research site bills, and vendor bills including tracking and troubleshooting charge posting errors.
• Works with junior staff, study teams, and noncompliant extramural sponsors and funding sources to collect outstanding accounts receivables.
• Audits historical study financial activity; identifies and escalates discrepancies between study budgets, invoices, payments, and actual expenditures.
• Organizes and maintains the Clinical Research Accounting central e-mail box; responds in a timely manner to applicable study financial e-mail communications.
• Assist Clinical Research Accounting Manager with month end reconciliation of Enterprise resource planning (ERP) data and Oncore Financials data.
• Liaise with Clinical Research Financial Analyst and report on study billing, accounts payable, and financial reconciliation status.
• Prepares study financial reports, forecasts, and analyses for internal and external stakeholders and assists Clinical Research Financial Analysts in the preparation of Disease Center study financial reports.
• Maintains thorough documentation of financial transactions, reconciliations, and supporting documentation for audits and general financial reporting.
• Identifies opportunities for process improvements and efficiencies in financial reconciliation procedures.
• Implements best practices and contributes to the development of financial management policies and procedures.
• Handles complex issues and problems and refers only the most complex issues to the Clinical Research Accounting Manager.
• Provides leadership, coaching, training, and mentoring to junior Clinical Research Accounting team members.
• May act as a "lead" or first-level supervisor in the absence of the Clinical Research Accounting Manager.

SUPERVISORY RESPONSIBILITIES:

• Yes, in the absence of a manager.

Qualifications

• Bachelor’s degree in accounting or finance required.
• 4 years of accounts payable and accounts receivable experience
• Experience in management/mentorship preferred.
• MCA Certification within 1-year of hire
• Experience and knowledge of the clinical trials lifecycle.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Effective oral and written communication skills.
• Good listening skills.
• Ability to give direction and provide assistance to others.
• Ability to perform complex math and accounting skills.
• Strong organization skills and high level of accuracy and attention to detail.
• Proficiency in data entry and Microsoft Office Suite (especially Excel)
• Exceptional reconciliation and analysis skills
• Comprehensive knowledge of basic, financial, tax and accounting principles
• Effective customer orientation skills

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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