We are seeking a detail-oriented and highly organized Virtual Assistant to provide administrative and clerical support to our teams. This role will primarily involve assisting clients with various tasks, managing documents, scheduling appointments, and handling client communications. The ideal candidate will have excellent communication skills in both English and Spanish, and the ability to work efficiently in a remote environment.
**Key Responsibilities**
Administrative Support
* Provide administrative assistance, including drafting correspondence, transcribing dictations, and preparing documents.
* Manage calendars, schedule appointments, and coordinate meetings and conference calls.
* Organize and maintain electronic files, ensuring all documents are accurately labeled and easily accessible
Client Communication
* Serve as the primary point of contact for client inquiries, providing timely and professional responses via email and phone in both English and Spanish.
* Assist with client intake procedures, gather necessary information, and maintain client databases.
* Coordinate client meetings and assist with the preparation of meeting materials.
Document Management
* Assist with drafting and editing documents, including contracts, briefs, pleadings, and memos.
* Proofread documents for accuracy, grammar, and formatting.
* File documents with agencies, and other relevant entities, adhering to applicable deadlines and procedures.
General Support
* Assist with billing and invoicing processes, track billable hours, and prepare expense reports as needed.
* Collaborate with team members on special projects and initiatives to support the overall objectives of the firm.
**Requirements:**
* Must be able to fluently speak, read and write in both English and Spanish
* Proven experience working as an assistant, secretary, or Virtual Assistant
* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and software applications
* Ability to prioritize tasks, manage multiple deadlines, and work efficiently in a fast-paced environment.
* Discretion and confidentiality when handling sensitive information and client matters.
* Flexibility to adapt to changing priorities and willingness to take on new responsibilities as needed.
NOTICE: It is essential to attempt the pre-screeners provided during the application process. Applications lacking completed pre-screeners will not be taken into consideration for this position.
**Job Details:**
* Type: Selected candidate will have to work full-time
* Schedule: Flexible schedule with a strong overlap during the 9:00 AM - 5:00 PM EST business day.
* Remote: 100% Online
* Compensation: Depending on skill and experience
...franchisee of Valvoline Instant Oil ChangeSM(VIOC), it all starts with our people. We demonstrate that belief every day by living a safety culture that protects our team members and guests. Our drive-thru oil change experience lets you stay in your vehicle. Plus, weve...
...role or similar position Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Dropbox Familiarity with QuickBooks is a plus Excellent organizational skills with the ability to manage multiple tasks simultaneously...
...documentation. Interact with Project Managers and Customer. Lead Mechanical Engineer on low complexity projects. Work cross functionally with... ...Vision design. ~ Structural and dynamic analysis.~ Experience in using CAD Management (SolidWorks EPDM). ~ Small part...
...for up to 8 hours. Must be able to lift up to 50 lbs. Flexible schedule for a variety of hours and shifts. Able to work Part-time with the opportunity to get Full-Time and leadership positions. Wages starting at $16.50 per hour. Grow with us for...
...revenues of EUR 6.72 billion, and has been among the best performing stocks in Europe over the past 20 years. Job Description Buffer receipt and transfer Coordinating and communicating with teams Following and maintaining sterile environment procedures...