Administrative office clerk Job at Spherion Southeast, Macon, GA

ZGZVaFcxckppNGF6NHlMT0h3VEI1ZWVZZVE9PQ==
  • Spherion Southeast
  • Macon, GA

Job Description

We are seeking a reliable, detail-oriented Administrative Office Clerk to join an award winning team in a fast-paced construction environment. This role requires proficiency in QuickBooks, strong attention to detail, and excellent customer service skills. The ideal candidate will be responsible for handling administrative tasks, service calls, writing up service tickets, and assisting with office operations to ensure smooth and efficient business processes.

Responsibilities:
Perform daily data entry and updates into QuickBooks Desktop
Reconcile accounts and assist with month-end and year-end close processes.
Manage vendor billing and purchase orders.
Ensure timely and accurate processing of payments and deposits.
Answer and direct service calls, responding to customer inquiries related to construction projects and services.
Create and update service tickets, ensuring all necessary information is captured accurately.
Track progress of ongoing service calls and provide updates to customers as needed.
Collaborate with project managers and technicians to ensure service issues are resolved efficiently and effectively.
Write up detailed service tickets for ongoing and completed projects, ensuring all work performed is clearly documented.
Maintain a filing system (digital and/or paper) for all service tickets, contracts, and other essential documents.
Review completed tickets and ensure all tasks are accurately captured and follow up on pending tasks.
Handle customer inquiries professionally and promptly via phone, email, or in person.
Assist in scheduling service calls and maintaining a calendar for technician appointments.
Maintain positive relationships with clients and vendors, ensuring a high level of customer satisfaction.
Resolve any service-related issues or escalate them to the appropriate person when necessary.
Assist with general office tasks such as filing, faxing, scanning, and organizing office supplies.
Help maintain office equipment and order supplies as needed.
Provide administrative support to management and other departments as required.
Assist with maintaining office policies, procedures, and internal systems.
Prepare and edit correspondence, reports, and other documents as needed.

Working hours: 8:00 AM - 5:00 PM

Skills:
Minimum of 2-3 years of experience in an administrative or office support role, ideally in the construction industry.
Strong knowledge of QuickBooks for accounting and financial management.
Previous experience in customer service or handling service calls is highly preferred.

Education:
High School

Experience:
4-7 years

Qualifications:
Excellent attention to detail with strong organizational and time management abilities.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Strong verbal and written communication skills.
Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
Strong problem-solving skills and the ability to work independently.
QuickBooks desktop experience

If you're looking for a new career with a family oriented company in Middle Georgia, then look no further. This position has all the bells and whistles! Fast-paced office within a construction environment, with occasional interaction with field technicians and contractors. Based in Macon, GA, with standard office hours (Monday-Friday, 8:00 AM ??? 5:00 PM).
Competitive salary based on experience.
Benefits package available (health, dental, retirement).

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Job Tags

Permanent employment, Temporary work, For contractors, Work experience placement, Monday to Friday,

Similar Jobs

BIGGBY COFFEE

Biggby Coffee Job at BIGGBY COFFEE

Hiring for all shift times during the hours of 5:30am-8:30pm Job Description No experience required we will train you! BIGGBY COFFEE aims to be the best coffee shop in your neighborhood. While being happy, having fun, making friends and loving people, BIGGBY... 

CoperUniversity Health Care

PHARMACIST ONCOLOGY PRN Job at CoperUniversity Health Care

About usAt Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment...

MB's Cleaning Service

House Cleaner/Housekeeper Job at MB's Cleaning Service

Join the MB's Cleaning Services Family: A Legacy of Excellence and Empowerment! Celebrating 30 Years of Local, Woman-Owned Success and Community Roots At MB's Cleaning Services, we're not just about maintaining spaces; we're about enriching livesboth of the clients...

Showmars

Dishwasher Job at Showmars

 ...dishwasher. Our culinary environment is fast-paced and we expect you to be able to work as part of a team. Your main duties will...  ...to employ a person with excellent time management and communication...  ...that you will also have to abide by food safety procedures and regulations.... 

Tutored by Teachers

Engagement Ground Support - Los Angeles - Part Time Job at Tutored by Teachers

 ...in education. We believe that when you put a teacher in front of a student, magic happens. Backed by some of the biggest names in EdTech venture including GSV, A-Street Ventures, and TMV, we are on a mission to close the opportunity gap and need a talented Ground Support...