Job Description

Agency: Criminal Justice Information Authority

Class Title: Criminal Justice Specialist Trainee

Skill Option: None

Bilingual Option: Spanish

Opening Date: 02/05/2025

Closing Date/Time: 02/21/2025

Salary: Anticipated Starting Salary $4,575 monthly; Full Range $4,575 - $6,285 monthly

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43787

Resumes & are recommended to be uploaded to profile/attached to application

Please upload your transcripts to your application

Trainee title for CJS I - Spanish Speaking Job Req 43814

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

We are looking for an experienced and strategic grant specialist/monitor to work at the Illinois Criminal Justice Information Authority in the Federal and State Grants Unit (FSGU). FSGU offers a rich environment for a self-driven person with experience. The grant specialist responsibilities include managing overall grant efforts, optimizing the grant administration process, writing and editing components of grant proposals, ensuring compliance with grant regulations, reviewing grant proposals, managing grant databases reviewing progress and financial reports. Please note that the training period will ranges from 6-12months. The ideal candidate for this role should have superior organizational skills, exceptional budgeting and monitoring skills. The outstanding grant specialist should re-enforce relationships with grantees, ensure that grant programs operate efficiently and streamline grant administration. As a grant specialist your skills and expertise in managing grants will aid in serving the public by securing continuous funding, improving grant programming through effective funding programs, and executing meaningful projects.

Essential Functions

• Receives on the job training, for a period of 6 to12 months, in reviewing and analyzing proposals and budgets at various stages of the lifecycle, including application, amendment or other submission stages, to determine qualifications and compliance with program and budget requirements; studies manuals and program guidelines to familiarize with Agency program policies and procedures.
• Completes assignments of increasing difficulty involving the review and analysis of quarterly and close-out program and fiscal reports, confers with agency staff to ensure findings are based on valid reasoning; notifies grantees regarding missing justifications, corrections or revisions.
• Reviews allocation requests and receives guidance and mentoring from Grant Team members to determine approvability of request; conducts grant programs research to better understand the program goals and objectives; drafts recommendations based on research.
• Reviews and analyzes a sample number for quarterly subcontract programs and fiscal reports submitted by grantees; identifies concerns; researches agency records and other related fiscal and grant documents to substantiate and resolve problems; upon supervisor's approval, notifies grantees regarding issues identified and with guidance assists with resolving; requests missing information or documentation, identifies violations to grant requirements via phone, written correspondence or email.; Translates and interprets, both orally and in writing, for Spanish speaking grantee.
• Utilizes computer software and equipment to research the development, review process and revision of budget, fiscal report, site visit and compliance review procedures and forms; compiles data and presents finding recommending changes and/or updates to current procedures and forms.
• Completes a variety of support functions such as, but not limited to: preparing and distributing written drafts and final reports of site review findings that describe major strengths and weaknesses identified in the review; develops recommendations for changes, enhancements and/or corrective actions; monitors and evaluates remediation
  efforts.
• Assists in tracking grantee program performance, enters tracking data into the grant monitoring system; documents performance issues and communication with grantees concerning performance; complies data for reports and program performance evaluations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college with coursework in law, criminal justice, government, public administration, sociology, accounting or political science.
• Requires the ability to speak and write in Spanish at a colloquial skill level.

Preferred Qualifications

• Prefers one year of experience performing grant-related post award functions, including budget and expense analysis, compliance monitoring, programmatic reports, financial status reports, final reimbursement request, and final reporting.
• Prefers one year and working knowledge of grants and government funding resources including data sources necessary for developing grant proposals.
• Prefers one year of professional experience generating written documentation in an accurate, concise, legible and timely manner as required by the position.
• Prefers one year of experience conducting research and analytical activities independently and as a member of a team with internal and external partners

Conditions of Employment

• Must have ability to travel in the performance of duties, with overnight stays as appropriate
• Must be able to pass a background check.
• Requires the possession of a valid driver’s license.
• Requires the ability to work remotely and in-person as operational needs require.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon-Fri 8:30am - 5:00pm

Work Location: 60 E Van Buren, 6th Floor, Chicago, Illinois, 60605

Agency Contact: CJA.HRDepartment@illinois.gov

Posting Group: Public Safety; Employee Services; Social Services

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Agency statement: ICJIA responds to community needs with research and federal and state grants administration. ICJIA administers over 100 million dollars in grants, including the R3 (restore, reinvest, renew) grants (funded through the tax on legalized cannabis), state violence prevention grants, and federal grants including under the Violence Against Women Act and the Victims of Crime Act. ICJIA convenes groups and collaborates on efforts to reform the criminal justice system. ICJIA leads criminal justice reform efforts by supporting policy makers through research.

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Tags

Remote job, Full time, Contract work, Traineeship, Immediate start, Flexible hours, Night shift,

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